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Full-time Executive Administrative Assistant #1682

at Three Saints Bay, LLC in United States Of America

Kiliuda Consulting is seeking Executive Administrative Assistants to support our customer at the Office of Naval Research located in Arlington, VA.

Job Duties

Prepare and plan conferences and meetings.
Answer telephones and direct calls
Sort mail
Provide support for data calls and other budget drills, along with tracking data-call requests.
Assist with the development and preparation of presentations, brochures, news articles, fact sheets, business cards, flyers and other materials
Work effectively with a wide range of internal and external customers on a daily basis
Prepare correspondence such as memos, reports and letters, along with PowerPoint presentations, adhoc reports, presentations and spreadsheets. Provide editing support on documents, memos and presentations
Assist the Administrative Officer with their duties as needed, including the onboarding of new employees and contractors
Process special awards for employees and contractors
Provide support for other division activities and requirements upon approval by Executive Director and/or Deputy Director
Prepare and/or assist 02 and Small Business personnel with travel arrangements and orders.
Order and maintain office supplies. Order paper and supplies for copiers, printers and fax machines, call in tickets for repair and maintenance, and track status of tickets
Take burn bags to ONR disposal room, and ensure supply of unused burn bags are readily available
Maintain Small Business files and correspondence
Prepare, update and maitain Standard Operating Procedures (SOP's) related to duties
Control the Department schedules and calendar, schedule/reschedule meetings and appointments
Provide support for local and regional Small Business conferences and training
Position will support multiple Directors and Deputies in the performance of duties including calendar and scheduling tasks for various attendees
Position will support activities required to plan, schedule, and conduct various conferences including assistance with materials and travel arrangements for attendees.


Requirements:

U.S. Citizen
Favorable U.S. National Agency Background Check
High school diploma
5 years of experience
Proficiency with computers including but not limited to, experience in creating and editing various documents and entering data into computer databases and spreadsheets.
Experience in supporting office management functions
Extremely high proficiency with MS Office products to include: Word, Excel, Power Point and TEAMS
Excellent organizational skills
Experience with research and detailed summaries
Experience in the Defense Travel System (DTS)
Knowledge of Federal Travel Regulations (FTR) and/or Joint Travel Regulations (JTR)
VEVRAA Federal Contractor

Three Saints Bay, LLC and its subsidiaries offer a diverse, team-oriented working environment and the opportunity to work with exceptional dedicated industry professionals. We offer our employees a comprehensive benefits package and the opportunity to take part in exciting projects with government and commercial clients, both domestic and international.

We are an EEO/AA employer. We invite resumes from all interested parties without regard to race, color, religion, creed, gender, national origin, age, genetic information, marital or veteran status, disability, or any other category protected by federal, state, or local law.
Reference : Executive Administrative Assistant #1682 jobs


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Published at 10-01-2021
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