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Fleet Assistant Manager - Marine Dept Full-time

at O'Rourke Petroleum Products in Texas (Published at 13-06-2018)

General Description
Work with management to provide resources to sales and operations, to streamline processes and allow OMS to meet customer needs (vetting requirements, TMSA, SIRE, regulatory compliance, etc.). Manage daily inventory, towing spreadsheet, schedule deliveries to customers, schedule loading and discharge of ULSD/DMA, and analyze expenses related to business operations and work to reduce costs.

Ideal Candidate: coordinate daily transportation requirements and activity to ensure service & delivery goals are achieved within a designated time frame. Must also have a maritime or marine background.

Work with the Fleet Manager to determine what operational needs must be met each day
Update Daily Truck Schedule, Vessel Schedule, and Towing Sheet
Review bunker delivery notes for completion and accuracy
Manage Lubricant purchasing including; inventory, purchase orders, receipt of goods in Sage once tankerman have signed a bill of lading, and work with management to meet any customer needs
Work with sales to confirm and verify customer bunker orders. Keep customers, agents and sales informed of any delays
Schedule deliveries to maximize horsepower utilization and maximize earnings potential
Analyze invoices for mistakes and find opportunities to leverage our spending power to reduce costs
Set up and Coordinate the Load Schedule, including setting up inspectors for loading and discharging to verify quantities.
Coordinates the additives company to treat barges and tanks
Communicate daily with fuel supplier to confirm via email of each barge movement to include: inventory needs, forecasting for product needs, areas that products are needed.
Impart safety policies/procedures to staff
Coordinate with Targa to maintain tanks are loaded with fuel
Work with Sales to make sure Vetting and SIRE information is accurate for OMS customers
Ensure that all inspector and Targa reports are accurate to keep inventory correct
Research any discrepancies that may occur with customers and their orders
Manage and submit all TCEQ reports on a quarterly basis
Review and Maintain Barge Documents, including; COI, Vapor Tightness, DOI, Hose certificates, etc. Review monthly with Operations Manager and update all documentation and work with Operations Manager to make sure that test dates are scheduled, and equipment is ready for inspections.
Works with Operations Manager to Research areas of cost savings within the OMS operations
Midstream Paperwork Requirements

Accurately update daily inventory availability and sent via email
Acknowledge and explain any issues/errors/demurrage daily for prior day delivers
Confirm with sales if ULSD is needed to use in place of DMA because of an operational issue. The confirmation should be submitted by email to OMS Operations and OMS Sales.
Delays in paperwork from a boat have it scanned, reviewed then sent to billing
Loading schedule by barge daily with updates
Dockside Paperwork Requirements

Dockside Inventory Sheet
Dockside Meter Tickets
Dockside Use Tickets
Dredge Meter Tickets
Boat to send a copy of customer meter tickets via email for processing.
Review Operations Invoices and approve them for payment.

2 or more years in the marine transportation business with experience scheduling horsepower
1 or more years of experience working with fuel, lubes and operating knowledge of the equipment utilized to deliver products to customers

Education and Qualifications
Bachelor’s Degree
Must be able to be on-call as needed
Reference : Fleet Assistant Manager - Marine Dept jobs

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