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Main purpose of role

The primary role of the Conveyancing Assistant is to provide support to the Conveyancing Department to enable the Conveyancing Fee Earners to operate at the optimum efficiency. This includes but is not limited to the main responsibilities given below. The Conveyancing Assistant – file opening and post completion, is expected to use a high degree of self-management and initiative. The role would suit someone looking for an exciting, fast-paced, friendly and entrepreneurial environment with high quality work for a range of clients. The firm has been established for over 10 years and are well known for our fast, friendly but above all professional, high-end service. We are committed to providing a quality service through experienced professionals. We are committed to training and developing all staff. Opportunities in the future will be open to those seeking career development.



Key Objectives

To undertake as instructed all aspects of file opening procedures on residential conveyancing transaction files supporting the residential conveyancing department
To act professionally in dealing with new clients ensuring that all new instructions are checked, imported onto the case management systems and allocated to the appropriate fee earner as quickly as possible.
To deliver all tasks associated with new matters and file opening in line with specific service standards established within the firm to ensure:

- We obtain the required identification from clients and to perform online AML checks on clients

- The information is inputted into the case management system reflecting the clients and transactions details accurately

To ensure Client Care Packs are issued within 24 hours of receipt of instructions and follow up actions are diarised as appropriate.
To ensure files are passed to the fee earners to progress as soon as possible.
To assist Conveyancers in the management of caseload by actioning post completion work as directed by the Conveyancer.
To support Conveyancers in the maintenance of files by effective file management using the case management system.
To ensure that clients are dealt with efficiently and politely and ensuring that any relevant appropriate post completion matters are raised with the Conveyancer.
To demonstrate high standards of client care at all times
To ensure good working relationships with introducers as applicable
To ensure the confidentiality of all the Firm’s and clients documents and information at all times
To do all such other things which are, in the reasonable opinion of the firm, necessary or conducive to the role and responsibilities outlined above.
To use the correct Practice procedures and systems in order to manage cases effectively and in accordance with the firm’s standards and legal requirements.
To improve and enhance the firm’s client base by effective liaison with existing clients.
To maximize the firm’s potential to cross – sell services by identifying appropriate opportunities.
To manage own work allocation, productivity and quality of work with minimum supervision.
To comply with all our policies and procedures



Key Responsibilities

Open all new conveyancing files with accurate information
Allocate files to fee earners in a timely manner
Allocate files to fee earners in accordance with file levels as set by the Head of Department
To issue the relevant client care pack to clients as soon as possible
To liaise with estate agents in advising them that we are instructed to act for clients and requesting memorandums of sale
Obtain clients identification
Obtain online AML checks and completing online bankruptcy checks
Dealing with the Land Registry, Mortgage Lenders and other relevant parties.
Submitting AP1’s/FR1’s to Land Registry via the online portal (Charges, Transfers, Leases)
Ensuring all priority searches are up to date
Making applications to facilitate the first registration of legal Title at the Land Registry.
Responding to any Requisitions or queries raised by the Land Registry and other relevant parties.
Dealing with incoming post and evidence of discharge of legal mortgages.
Diarising and dealing with retentions held on client ledger accounts.
Preparing files for closing and archiving and requesting files from archive.
Any other relevant administrative duties to assist the Post Completion Department
Processing of all files following completion
Maintaining workload via internal systems in place and chasing solicitors for outstanding post completion documentation
Responding to daily correspondence/post/emails as applicable
Scheduling of Deeds



Required qualifications, skills and experience

Mathematics and English GCSE or equivalent, Grade C or higher
Knowledge of the conveyancing procedures
Experience of using a legal case management system
Excellent general administrative skills
Ability to communicate effectively in a clear and friendly manner at all levels, through all mediums
Self-motivated, proactive and friendly team player
Strong organisational skills and an excellent eye for detail
Sound grammatical and mathematical ability
Punctuality and excellent time management skills
Good organisational skills with the ability to prioritise and manage tasks within a time-scale
Flexible individual who is able to respect and support others within the team
Ability to produce work to high standards and a high level of accuracy
Ability to work under pressure to meet required deadlines
Quick learner: good IT skills, ability to use IT systems and learn new IT skills as required
Positive “can-do” mature attitude



Job Type:
Permanent

Salary:
£16,000 - £25,000

Country:
UK

Town/City:
BLACKBURN
Reference : Conveyancing Legal Assistant – post completion - BLACKBURN jobs

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Published at 28-03-2022
Viewed: 585 times