Executive Assistant at Jobisite / employment-usa.net

This job ad has been posted over 40 days ago...

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Executive Assistant

at Jobisite in California

At The Red Door Group, we thrive when our people thrive. We are currently looking for an executive assistant to be the supportive force that empowers our founder and CEO. The ideal person for the job will be a proactive problem solver with exceptional communication skills and meticulous attention to detail. He/She will have previous experience working in an office environment, performing administrative duties, and providing support to management. Given the changing nature of the executive landscape, we rely on our assistants for flexibility and foresight, while maintaining confidences related to high-level systems and operations.

About Us
The Red Door (TRD) is more than a catering company. we are home to a group of fun-loving, discerning foodies who build community through food and fellowship. We are an award-winning team of event specialists, designers, and chefs who, for 17 years, have collaboratively created unforgettable events for people throughout the Bay Area. TRD's hospitality mission is to create a positive, memorable experience and connection with every single client. We are growing rapidly, and we’ll be adding additional services and products this year. To help fuel this growth, we are looking for amazing people who have the passion for the work we do here and to join our movement.

Our Culture

Our team members are the lifeblood of our organization. We select team members that exhibit our company values and have a positive attitude and disposition. We believe in promoting from within our organization and helping our employees to build their skills. To encourage self-growth within our organization, TRD provides an educational enrichment program for all our employees.

Duties & Responsibilities
•With a primary responsibility of supporting the CEO, provide support to the executive team as directed to ensure that company goals and objectives are accomplished, and operations run efficiently
•Maintain and refine internal processes that support to the highest-ranking executive’s company-wide, coordinating internal and external resources to expedite workflow
Manage communication between upper management and employees, liaising with internal and external executives on various projects and tasks
•Plan and orchestrate work to ensure the senior executives priorities are met, organizational goals are achieved, and best practices are upheld
•Manage professional and personal scheduling for CEO, including agendas, mail, email, calls, travel arrangements, client management, and other company logistics
•Coordinate complex scheduling and extensive calendar management, as well as management of content and flow of information to senior executives
•Manage, coordinate, and arrange senior executives travel and travel-related activities, including hotel booking, transportation, and meal coordination
•Perform administrative and office support, such as typing, dictation, spreadsheet creation, faxing, and maintenance of filing system and contact database
•Maintain professionalism and strict confidentiality with all materials, and exercise discretion when interfacing with the business
•Organize team communications and plan events, both internally and offsite
Skills and Qualifications
•4 years experience in administrative role reporting directly to upper management
•Superb written and verbal communication skills
•Strong time-management skills and the ability to organize and coordinate multiple projects at once
•Proficiency in Microsoft Office and other office productivity tools, with aptitude to learn new software and systems
•Flexible team player willing to do what it takes to get the job done; adaptable and enjoys a challenge
•Ability to keep company confidences
Preferred Qualifications
•Experience overseeing budgets and expenses
•Experience developing internal processes and filing systems

Reference : Executive Assistant jobs

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