Full-Time Receptionist at Jobisite / employment-usa.net

This job ad has been posted over 40 days ago...

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Full-Time Receptionist

at Jobisite in Arizona

The mission of this full-time position is to perform all reception duties such as answering incoming calls for the company, and greeting guests and clients.

Primary Responsibilities:
o Receive all incoming calls through the company switchboard. Provide backup support for incoming calls from other offices.

o Recognize visitors/clients and direct call to the person they need

o Create mailing labels (UPS & plain) at the request of co-workers

o Oversees all aspects of UPS shipping and supplies. This includes updating addresses, maintaining batch mailings, updating billing codes, generating reports and producing labels for shipments. Also included is bill clean up, and processing and troubleshooting of delayed mailings.

o Scan and distribute statements received through the mail to advisors

o Assist the Records Management department with client scanning

o Manage supply orders and inventory.

o Manage general office appearance and functionality

o Check Outlook throughout the day for faxes and emails and send to appropriate person and handle requests

o Coordinate deliveries with vendors

o Performs other administrative duties as necessary

Other duties may be assigned to meet the business needs.

Essential Characteristics:
o High level of interpersonal skills to handle sensitive and confidential situations.

o This position requires demonstrated poise, tact and diplomacy.

o Ability to interact and communicate with individuals at all levels of the organization.

o Follow and give general oral and written directions, ability to organize and manage multiple priorities, ability to work independently, understanding and experience with personal computers, enter data quickly and accurately and answer and direct phone calls on multiple phone lines

o Work in a fast-paced environment with demonstrated ability to juggle multiple competing tasks and demands.

Education, Training & Experience:

o High School diploma
o Two or more years of experience operating a multiple phone line switchboard
o Working knowledge of office etiquette

Licenses & Certifications Preferred (to be obtained in first year):
o None

Computer Equipment and Software:
Proficiency in the use of computer programs for:
o Word
o Databases
o Spreadsheets
o Outlook
o Intranet

Proficiency in the use of office equipment:
o Voice messaging systems
o Fax
o Photo copier
o Typing of at least 50 wpm

Working Conditions:
Professional office environment.
o Standard work week.
o Required to work some overtime hours.
o No travel.

Reference : Full-Time Receptionist jobs

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