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Full-time Event Coordinator

at ALL TEAM Staffing in California

ALL TEAM Staffing has a great administrative position as an Event Coordinator for a biological institute, in La Jolla!

This is a temporary position that will allow you to grow your admin skillset and experience in an educational environment. If you think you meet the qualifications, apply NOW for immediate consideration!



Pay: $18 - $20 BOE

Hours: 7am - 3pm

Duration: 3 - 6 months

Weekly pay.



ESSENTIAL FUNCTIONS

Primary Tasks

· Scanning and copying various invoices, programs, etc.

· Mail merge documents into nametags using MS Word and MS Excel.

· Print and assemble nametags.

· Creating Signage for events using MS Word.

· Filing: creating paper files for various events and filing old paperwork.

· Assist in tracking registration.

· Restock Registration boxes after each use.

· Calendar tracking assistance.

· Generate confirmation letters and other correspondence using MS Word.

· Inventorying Events Equipment post-event.

Secondary Tasks

· Purging old records

· Conducts internet searches to gather event-related information for department.

· Oversees the advertising of major symposia and seminars by keeping silver sign stands full with most current events.

· Mails posters to various local addresses to advertise upcoming scientific events.

· Creates invoices for outside organizations that use the meeting venue, tracks payments, and maintains a log of outside organizations that apply for events to be held at the Institute.

· Equipment inventory lists being brought up-to-date.

· Other projects as needed to free up Coordination staff.



EXPERIENCE

Required

· Minimum of 3 years of professional work experience in an administrative support or management assistant role.

Preferred

· Experience providing support in event support or events department.



EDUCATION

Required

· High School diploma or equivalent.

Preferred

· Bachelor’s degree in relevant field such Business Administration or equivalent.



REQUIREMENTS

· Must be able to clear a Criminal Background Check and Drug Screening

· Must be FULLY vaccinated against COVID-19



SPECIAL CONDITIONS OF EMPLOYMENT

· Must be willing to work in an animal-related research environment.

· Must be willing to sign a confidentiality agreement.

· Must be willing to work overtime based on operational needs.
Reference : Event Coordinator jobs


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Published at 21-06-2022
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