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Ocean Bay, LLC, a subsidiary of Three Saints Bay, LLC and industry leader, is seeking an Administrative Assistant / Management Analyst to join our Team in Arlington, VA.

This position will perform a wide range of administrative/office support activities for the department as well as make recommendations for improvements to procedures to facilitate the efficient operation of the organization.

They will also perform a range of general administrative activities, as well as facilities/space management, customer support services, data entry and analysis, resource distribution, acquisition support, and human resources support.

The selected candidate will analyze and evaluate the effectiveness of program operations and recommend improvements to administrative staff procedures

Qualified Candidates will be expected to:

Gather and organize information about the problem to be solved or procedure to be improved
Review data and enter data to ensure all databases are kept up to date
Handle requests for information and data; resolve administrative problems and inquiries
Analyze financial and other data, develop solutions or alternative practices, recommend new systems, procedures or organizational changes
Make recommendations to management through presentations or written reports and confer with managers to ensure that the changes are working
Conduct research and analysis to support the implementation of various studies of organizational efficiency and productivity
Recommend new systems or procedural changes to encourage more efficient office management
Act as liaison between office management and administrative staff to ensure processes are running smoothly across the offices and make adjustments as needed
Assist in the planning, organizing, and execution of logistical support for Diversion Control Program sponsored internal and external conferences and meetings, including but not limited to reserving rooms, ensuring conferences lines are available, and preparing materials for the event
Prepare and modify documents including Congressional correspondence, reports, drafts memos, cables and emails, and upload finalized documents into SharePoint database
Schedule and coordinate meetings/appointments for executive-level staff/SESs; inform Executives/SESs about cancelations or new meetings.
Record, compile, transcribe and distribute minutes of meetings
Create, input and track the progress of incoming/outgoing documents through various offices using a SharePoint website
Maintain office supply inventories and coordinate maintenance of office equipment
As appropriate, coordinate employee moves or in-bound workstation set-ups
Prepare statistical reports and manage spreadsheets
Coordinate travel arrangements; prepares itineraries; input travel authorizations into financial system, and process travel vouchers and records.
Track and maintain hard copy and electronic documents, folders, and correspondence according to an approved records management filing system
Maintain attendance reports, leave records, trip records and logs. Corrects any discrepancies found in reports
Perform other related and/or administrative duties as assigned.
Position Requirements:

U.S. Citizen.
Must be able to obtain and maintain a Public Trust level clearance and be drug-free.
Minimum of an Associate’s degree or equivalent.
Minimum of three years of relevant experience.
Professional demeanor.
Able to solve complex problems and work as part of a team with minimal direction.
Strong verbal, written and interpersonal skills; excellent proofreading skills.
Ability to multi-task; detail oriented; be observant and anticipate operational needs.
Good problem solver and able to handle difficult situations.
Strong computer skills; proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Access, and Outlook), technology systems, and communications tools (Adobe).
Solid database and Business analyst skills required
Ability to be flexible and adaptable in a variety of situations.
Position located in Arlington, VA.

VEVRAA Federal Contractor

Three Saints Bay, LLC and its subsidiaries offer a diverse, team-oriented working environment and the opportunity to work with exceptional dedicated industry professionals. We offer our employees a comprehensive benefits package and the opportunity to take part in exciting projects with government and commercial clients, both domestic and international.

We are an EEO/AA employer. We invite resumes from all interested parties without regard to race, color, religion, creed, gender, national origin, age, genetic information, marital or veteran status, disability, or any other category protected by federal, state, or local law.
Reference : Administrative Assistant / Management Analyst - 2733 jobs

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Published at 29-08-2022
Viewed: 189 times