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Full-time Administrative Assistant

at Jobisite in United States Of America

We are looking for a responsible Personal Assistant to perform a variety of administrative and clerical tasks. Duties of the Administrative Assistant include providing support to our managers and employees, assisting in daily office needs and managing our company’s general administrative activities. Administrative Assistant responsibilities include making travel and meeting arrangements, preparing reports and maintaining appropriate filing systems. The ideal candidate should have excellent oral and written communication skills and be able to organize their work using tools, like MS Excel and office equipment. If you also have previous experience as a Secretary or Executive Administrative Assistant and familiarity within our industry, we’d like to meet you. Ultimately, a successful Admin Assistant should ensure the efficient and smooth day-to-day operation of our office.


Responsibilities
• Answer and direct phone calls
• Organize and schedule appointments
• Plan meetings and take detailed minutes
• Write and distribute email, correspondence memos,
letters, faxes and forms
• Assist in the preparation of regularly scheduled
reports
• Develop and maintain a filing system
• Update and maintain office policies and procedures
• Order office supplies and research new deals and
suppliers
• Submit and reconcile expense reports
• Provide general support to visitors
• Act as the point of contact for internal and external
clients
• Liaise with executive and senior administrative
assistants to handle requests and queries from
senior managers


Skills Requirement
• Proven experience as an Administrative Assistant,
Virtual Assistant or Office Admin Assistant
• Knowledge of office management systems and
procedures
• Working knowledge of office equipment, like printers
and fax machines
• Proficiency in MS Office (MS Excel and MS
PowerPoint, in particular)
• Excellent time management skills and the ability to
prioritize work
• Attention to detail and problem solving skills
• Excellent written and verbal communication skills
• Strong organizational skills with the ability to multi-
task
• High School degree; additional qualification as an
Administrative assistant or Secretary will be a plus
Reference : Administrative Assistant jobs


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Published at 21-03-2023
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