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Our client, Ooznest, is an entrepreneurial, manufacturing company in Brentwood, Essex, is a proud cog in the maker community supplying the solutions with what they need to grow and thrive

They are looking to expand their team with an enthusiastic Executive Assistant to work closely with two members of the leadership team, providing administration and organisation support across all areas of the business.

The company, through 3D printing and CNC machining, helps people turn ideas into realities, and are committed to providing an efficient and personable service to exceed their customer's expectations. This role will be key to meeting these expectations.

The eager and confident job holder will support across all aspects of the business, by developing and delivering administrative processes and systems, supporting the business's desire for growth and opportunities for everyone involved.



As the ideal candidate, you will have experience in the following areas;

Developing and implementing processes and supporting documentation for any unsystematised activity to ensure consistency.

Processing incoming BACs payments and creating entries on the finance system.

Monitoring accounts payables and receivables to ensure they are up to date.

Monitoring incoming customer queries throughout the day and answering/action any that are time-critical.

Assisting with the recruitment and onboarding process for new team members in a professional manner including; preparing job descriptions, organising interview schedules and updating the HR database.

Preparing Healthy and Safety documents and materials and managing policy document review schedules.

Providing administration for reseller and commission sales programmes.

Planning and organising product exhibition trade shows.

Providing personal admin support for the director including renewals of company vehicle insurance and phone contracts.

Monitoring all incoming emails to the director and team inboxes daily, actioning and responding to queries and filtering to the necessary person for action.



You must be

able to demonstrate strong organisational and planning capabilities, along with the ability to be proactive in managing their workload against competing deadlines.

excellent attention to detail and the ability to analyse data

experience in a PA or administration role, ideally of more than 3 years, to maintain confidentiality and achieve high standards.



Salary and Benefits

£25,000 to £30,000 depending on experience

Annual Holidays - 23 days of holiday per year

access to a uniform

This full-time role is office-based.
Reference : Executive Assistant - Office Manager jobs

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Published at 01-03-2022
Viewed: 202 times