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Full-time Administrative Specialist - 2552

at Three Saints Bay, LLC in Virginia

Ghostrock, LLC a subsidiary of Three Saints Bay, LLC and a Federal Government Contractor industry leader, is seeking an Administrative Specialist to join our team in Norfolk, VA.

Position Responsibilities:

Provide the necessary level of administrative support required to satisfy the overall operational objectives of the Mid-Atlantic Regional Maintenance Center (MARMC) Code 400.
Provide a broad range of non-personal services and non-engineering acquisition support to the Contracts Department at MARMC. This support may occur at the various MARMC locations or may occur at the contractor’s facilities. The scope of this effort includes, but is not limited to, such functions as metrics support, budgeting and workload planning, and miscellaneous clerical and administrative duties.
Provide guidance and assistance to organizational personnel in areas such as, but not limited to, use of automation and decision support tools, special projects, training, fact-finding, and other contract support. These tasks may involve the use of automated contract systems such as, but not limited to, Standard Procurement System (SPS), Sea Port-e, Wide Area Workflow (WAWF) and Federal Procurement Data System Next Generation FPDSNG). The nature of this work will, at times, require the contractor support personnel to be capable of quick response to stringent deadlines.
Assist in the preparation of the Contracts Department Metrics. This support may include creation of new databases and entry/verification of data, as well as the establishment of formulas and reporting parameters in complex Access and Excel databases. The data is then entered into PowerPoint presentations and presentation materials for use by the Contracts Department and Command. The contractor support personnel shall be required to create reports from various databases that will aid in the management and reporting of the Contracts Department workload. The contractor shall set-up (as required), and assist in maintaining databases. Databases include, but are not limited to: Budget/financial Databases Work-in- Process Databases Management and Operations Databases Activity and Action Item Tracking.
Prepare monthly Small Business Program status reports. These reports shall be in narrative form with graphics, as appropriate, to better define information. They shall include basic financial, program historical information, current status, and expected status of future events. The contractor shall prepare, organize, file, and distribute data as necessary. The contractor shall validate that Contract Action Reports (CARs) have been entered into the appropriate reporting sites. The contractor shall review CARs for accuracy of data being entered with emphasis being placed on the Small Business statistics being reported.
Coordinate and prepare responses to procurement data calls, including those generated from external sources as well as those in support of MARMC internal management. Research, compile and analyze data and maintain performance metrics as requested by MARMC management. Such data calls often have extremely short response times.
Assist ACO Division personnel with research to determine status of contract closeout. This research is conducted utilizing various financial systems and personal contact with customers and vendors. Assist in preparing contract close-out documentation for the file and verifying final payment though WAWF.
Provide personnel to schedule and coordinate meetings associated within the scope of this PWS. Results shall be reported in the contractor’s monthly status report. Meeting coordination shall include, but is not limited to:
Draft meeting agendas
Coordinate meeting locations, facilities and times
Prepare and disseminate literature for the meetings
Prepare and disseminate meeting minutes
Coordinate and provide space when requested by the Government for meetings and/or conference support.
Provide audiovisual, computer, security and telephone services (teleconferencing) as necessary for complete support of meetings/conferences and evaluations.
Provide administrative support to the Contracts Department. Assist Contracts Department personnel in correspondence, reports, data entry, coordination of meetings and schedules, scanning of documents and maintenance of departmental files and reports. Provide administrative support in developing and drafting department instructions. Have knowledge in the use of Microsoft Office applications such as Access databases, Excel spreadsheets, PowerPoint presentations and MS Word documents as well as report writing software to efficiently perform the defined tasks.
Be proficient with skills in Microsoft Office as well as SPS. Keeping contractor employees trained on emerging technology shall be the responsibility of the contractor. The contractor shall be knowledgeable of and comply with all current security and safety requirements for worker access to the designated place of performance.

Position Requirements:

US Citizen only.
Ability to obtain and maintain an Active Secret Clearance is required; candidates currently possessing an Active Secret Clearance are preferred.
High School Diploma or Equivalent.
Expert in the use and creation of documents/databases using Microsoft applications such as Word, PowerPoint, Excel, Access and Outlook.
Proficient with automated contract systems such as Standard Procurement System, Sea Port-e Wide Area Workflow and Federal Procurement Data System Next Generation.
Ability to provide quick responses to data calls.

Position located in Portsmouth, VA area.

VEVRAA Federal Contractor

Three Saints Bay, LLC and its subsidiaries offer a diverse, team-oriented working environment and the opportunity to work with exceptional dedicated industry professionals. We offer our employees a comprehensive benefits package and the opportunity to take part in exciting projects with government and commercial clients, both domestic and international.

We are an EEO/AA employer. We invite resumes from all interested parties without regard to race, color, religion, creed, gender, national origin, age, genetic information, marital or veteran status, disability, or any other category protected by federal, state, or local law.
Reference : Administrative Specialist - 2552 jobs

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Published at 10-05-2022
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