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Kiliuda Consulting, LLC, a subsidiary of Three Saints Bay, LLC, and government contracting industry leader is looking for an Executive Assistant to provide on-site support to the Center for Cancer Research, Surgery Branch of the National Cancer Institute in Bethesda, MD.

Responsibilities:

Coordinate scientific publications for submission.
Coordinate, plan, prepare and edit documents for submission related to Branch Chief’s professional activities, such as boards and committees.
Research both computerized and non-computerized medical literature in major national and international databases, such as the National Library of Medicine’s PubMed database, as well as NCI databases such as the Physician Data Query (PDQ).
Research, develop, review and revise a variety of documents and reports related to such initiatives; create executive summaries, budget estimates, flow sheets, flip files, summary matrices and talking points.
Maintains supervisor’s daily calendar, making appointments, arranging conferences and meetings without specific prior approval based on knowledge of the supervisor’s schedule.
Coordinate the planning of scientific meetings, including communications with distinguished lecturers, invited guests and participants, registration and meeting logistics.
Schedule and organize meetings and work with staff to identify key issues that must be addressed at the meetings: develop an agenda; identify, assess, draft, edit, revise, and assemble necessary background materials.
Plan, coordinate and comprehensively handle logistics for Branch Chief’s domestic and international travel, including outside activities and sponsored travel.
Maintain databases for tracking, analyzing and reporting of all activities including, professional activities, travel, and project management.
Follow up on all assigned projects and correspondence to ensure that timely completion of tasks and/or deadlines is met.
Coordinate signature and review for a variety of time-sensitive, confidential documents such as, professional licensure reimbursement requests, and memorandums of understanding; receive and process action items submitted to the Branch Chief for response.
Analyze information and materials requested and determine the appropriate CCR or NCI components and staff to assist in the preparation of responses.
Review and process requests for necessary systems, such as CGE, POTS, NED, ITAS.
Provide administrative support to the Branch Chief during execution of day-to-day functions, planning and implementation of projects, including setting priorities, managing assigned tasks, monitoring project status, reviewing deliverables, and providing status updates.
Develop periodic and special reports and procedures; search records and files, the internet, background materials and precedent references.
Obtain information and data for Branch Chief; review and summarize materials and data. Gather and coordinate information for review, conduct data entry and file maintenance, edit and or prepare text, data and charts as needed.
Prepare a variety of documents to include, but not limited to letters, memorandums and any other assigned material, (reports, schedules, agendas, manuscripts, abstracts, graphs etc.); obtain clearances as needed.
Prepares and gathers material for use in reports, presentations and speeches of the supervisor. This includes maintaining a file of visual aids for use in presentations and making all arrangements for the presentations.
Receives visitors and telephone calls to the supervisor. Screens calls by determining the nature and purpose of the call referring calls not requiring the supervisor’s attention to other staff members or handling the matter personally. When calls must be referred to the supervisor the incumbent furnishes the supervisor with information readily obtainable to aid in the discussion.
Controls all correspondence. Receives all incoming unclassified mail for the supervisor and maintains a daily log of all official mail. Determines whether correspondence should be brought to the attention of the supervisor, referred to the appropriate personnel or handled personally. Follows up on incoming mail to ensure timely and appropriate action. Reviews all outgoing correspondence for neatness, accuracy, adherence to established format and adherence to the supervisor’s policies. Drafts correspondence such as routine official correspondence, social and personal acknowledgments, congratulatory letters, acceptance letters and routine office reports
Requirements:

Two or more years of specialized experience as an Administrative Assistant
High school degree or equivalent preferred.
Experience or training in medical terminology
Knowledge of federal privacy laws and/or patient privacy laws to ensure complete confidentiality of patient information.
Experience with Microsoft Office Suite (MS Word, Excel, Outlook, PowerPoint).
Strong communication skills, both oral and written.
Excellent organizational and time management skills.
Position is located in Bethesda, MD


VEVRAA Federal Contractor

Three Saints Bay, LLC and its subsidiaries offer a diverse, team-oriented working environment and the opportunity to work with exceptional dedicated industry professionals. We offer our employees a comprehensive benefits package and the opportunity to take part in exciting projects with government and commercial clients, both domestic and international.

We are an EEO/AA employer. We invite resumes from all interested parties without regard to race, color, religion, creed, gender, national origin, age, genetic information, marital or veteran status, disability, or any other category protected by federal, state, or local law.
Reference : Executive Assistant #2684 jobs

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Published at 19-07-2022
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