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Kiliuda Consulting LLC, a subsidiary of Three Saints Bay, LLC, and government contracting industry leader is looking for a Administrative Assistant to provide support services to satisfy the operational objectives of the National Cancer Institute, Center for Cancer Research, Pediatric Oncology Branch in Bethesda, MD



Responsibilities:

Research, develop, review, and revise a variety of documents and reports related to Pediatric Oncology Branch; create executive summaries, budget estimates, flow sheets, flip files, summary metrices and talking points.
Set up meetings as needed on different platforms.
Maintain management’s daily calendar, making appointments, arranging conference, and meetings based on knowledge of the management’s schedule.
Coordinate the planning of scientific meetings, including communication with distinguished lecturers, invited guests, and participants, registration, and meeting logistics.
Coordinate scientific publications for submission.
Review and process requests for necessary government systems, such as Concur, POTS, NIHITS, NED, and ITAS.
Prepare and gather material for use in management reports, presentations, and speeches. This includes maintaining a file of visual aids for use in preparations and making all arrangements for presentations.
Receive all visitors and telephone calls to management (Screen calls by determining the nature and purpose of the call and refer calls not requiring the management’s attention to other staff members or handle the matter personally. When calls must be referred to the supervisor, furnish the supervisor with information readily obtainable to aid in the discussion).
Prepare personnel packages for new hires in the branch (“on-boarding”); assist new personnel in getting government identification, parking pass, computer and phone equipment where required, ensure that training documents are submitted, add personnel to appropriate email lists, assist with obtaining keys (if needed).
Prepare paperwork for personnel leaving the branch (“off-borading).
Provide administrative support to the branch team members during execution of day-to-day functions, planning and implementation of projects, including setting priorities, managing assigned tasks, monitoring project status, reviewing deliverables, and providing status updates.
Provide cross coverage when other administrative members are out of the office.
Enter order into POTS as needed.
Enter maintenance agreements into the Maintenance Agreement Tracker.
Plan, coordinate and comprehensively handle logistics for staff’s domestic and international travel, including outside activities and sponsored travel.


Requirements:



A Bachelor’s degree; or high school diploma and 4 years of hands-on- related experience

Demonstrated ability to analyze, review, coordinate and provide executive expertise

Strong communication skills, both oral and written

Excellent analytical, organizational, and time management skills

Experience with Microsoft Office Suite (e.g. MS Word, Excel, Outlook, SharePoint, PowerPoint)

Have experience setting up virtual meetings using WebEx, Zoom, and Microsoft Teams platforms

Ability to multi-task and assist multiple NIH employees at once

The ability to obtain a security clearance

Ability to interact professionally and communicate effectively with a wide range of people from senior leaders, distinguished guests, members of the public, and office and laboratory staff.

Position is located in Bethesda, MD


VEVRAA Federal Contractor

Three Saints Bay, LLC and its subsidiaries offer a diverse, team-oriented working environment and the opportunity to work with exceptional dedicated industry professionals. We offer our employees a comprehensive benefits package and the opportunity to take part in exciting projects with government and commercial clients, both domestic and international.

We are an EEO/AA employer. We invite resumes from all interested parties without regard to race, color, religion, creed, gender, national origin, age, genetic information, marital or veteran status, disability, or any other category protected by federal, state, or local law
Reference : Administrative Assistant #2769 jobs

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Published at 29-09-2022
Viewed: 154 times