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Employee Experience Specialist
at Zenex Partners in California
Description of role: Overall support of the employee experience, services, and project management with associated teams
Principle Functions:
• Responsible for assisting the Employee Experience team for management of 3rd party service vendors
• Prepare vendor list for general services, benchmark and develop service vendor scope of work, contact vendors for proposals, evaluate and recommend selection of vendors for RFP
• Provide financial operations support in tracking annual capital & expense spending including annual budget management
• Submit budget approval and develop plans for service implementations or changes
• Provide daily operations support in expense tracking, invoice payments, creation of budget requests, purchase requests & purchase orders, PUMIs, and all other financial functions
• Conduct surveys for services vendors to evaluate proper pricing on the new or revised contract
• Conduct periodic meetings with service vendors to discuss and verify all contract conditions and perform timely inspections
• Schedule and maintain records of periodic services by the vendor
• Place service calls as needed and follow up for completion
• Maintain service vendor contracts
• Coordinate cancellation and renewal of contracts on a timely manner
• Work collaboratively with management, procurement, and legal department for approval on the new or revised contracts
• Review quarterly and semi-annual reports for usage to verify and analyze order trends
• Review supply orders placed for contract price items with the vendor
• Provide support for product review and procurement of all day-to-day and special project supplies • Assure that all invoices are in line with contract specifications and verify the receipt of products as specified in the proposals
• Ensure compliance with all safety and security protocols
• Provide backup support for the team
• Manage VP Phone support working with dispatchers and HR team and provide café card management support
Required Qualifications:
• Bachelor’s degree from an accredited college or university in hospitality, business, facility, communications, or project/event management related fields
• Two years relevant experience or at least three years professional experience
• Familiarity with hospitality, real estate, operations, facilities, and office services functions, with direct experience in a facilities department preferred Preferred Qualifications:
• Excellent communication (verbal and written) and interpersonal skills
• Proficient with software programs including Microsoft Excel, PowerPoint, Word, and Outlook
• Ability to learn internal systems
• Critical thinker and proactively identify issues and propose solutions
• Work well under pressure and within time constraints in a fast-paced environment
• Ability to multi-task with attention to details
• Ability to build relationships with both internal and external customers
• Excellent analytical and organizational skills
• Capable of working with ambiguity and change
Reference : Employee Experience Specialist jobs
Reference : Employee Experience Specialist jobs
Published at 16-11-2022
Viewed: 78 times
Viewed: 78 times