Administrative Assistant at Jobisite / employment-usa.net

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Administrative Assistant

at Jobisite in Minnesota

Administrative Assistant/Clerical/Administrative Assistant for Elementary School

Job Summary
Notre École, a French Immersion STEAM, charter school, seeks a part time administrative assistant to provide in-depth secretarial/clerical support to the school coordinators and staff, for the 2023-24 school year. Major emphasis is placed on the organization and coordination of the internal clerical office functions of the school including major responsibility for the SIS system.

Duties of this job include, but are not limited to:
• Provide secretarial/clerical support to the coordinators and school staff in the form of typing, filing, duplication of materials, answering phones.
• Greet visitors and answer questions/concerns for the school to include functioning as a liaison between the coordinators and teachers, other
management staff, students, parents and the general public.
• Provides community resource information.
• Maintain student records, all information required on cumulative files. Enroll and withdraw students; record attendance; request records for new students.
• Organize and prepare scheduling materials for distribution for parent/teacher conferences.
• Design occasional flyers advertising special school events.
• Maintain a high level of organization of general files for easy, accessible access.
• Direct substitute teachers to appropriate classrooms, provide class schedule, and collect reports.
• Maintain record of staff absences including processing of required personnel forms.
• Respond to health concerns during health specialists absence on a daily basis.

SKILLS/QUALIFICATIONS:
• High school diploma or equivalent
• Extensive secretarial/clerical and computer skills including: Publisher, Mail Merge, Word, Access
• Extensive skills in developing and maintaining record system
• Knowledge of school policies as they affect the general operation of the building
• Ability to maintain confidentiality of the materials and information disseminated daily
• Human relation strengths including helping, serving, and exchanging information
• Strong communication skills; oral and written
• French speaking (preferred but not required)
Work authorization:
• United States (Required)

Job Type: Part time (20 hours)

Salary: $15.00/Hour

The candidate selected will be expected to work evening hours when conferences are held, Kindergarten Orientation, Open House, and so on. For conference evenings and other events, exchange days or comp time is used.

To Apply
Please send an email to michele.chalmeau@notreecole.org that includes your resume and cover letter. In the email subject line, please include your name and the position you are applying for (For example: Sarah Brown – Administrative Assistant).
Reference : Administrative Assistant jobs

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