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Accounting Assistant (Payable)
at Uno International Corp. in Quezon City
OB SUMMARY:
This position provides lead direction for the district’s accounts payable process. Responsibilities include reviewing approved purchase orders for correct coding, encumbrance and reporting; processing invoices for payment, maintaining vendor files, filing IRS-required reports, and developing procedures for effective accounts payable processing.
REPORTING RELATIONSHIPS:
Reports to Director of Finance. Provides lead direction to Accounts Payable Specialist.
DUTIES AND RESPONSIBILITIES:
Oversees the receipt, auditing, date stamping and routing of incoming invoices, billings, statements and claims for district funds. Reviews approved purchase orders; ensures that purchase orders are coded correctly and that encumbrances and proper reporting are completed. Monitors and adjusts accounting codes and dollar amounts as needed. Orders and reviews purchase order reports; makes adjustments and cancellations as required.
Obtains authorization from appropriate personnel to pay invoices received; prepares input for invoice processing; maintains and reviews reports and vouchers.
Orders, receives, prepares and routes warrants for payment; maintains files; mails warrants; prepares and routes items for district courier delivery; forwards reports to County Treasurer by deadline.
Maintains vendor files; adds, deletes and changes vendor addresses and names. Conducts annual review of vendor file to determine if changes should be made; ensures that records are current and correct.
Reviews and maintains files for personal service contracts and recurring monthly obligations such as the district’s VISA account, gasoline credit cards, lease and land payments, employee car allowances, etc. Verifies legitimacy of claims; obtains receipts and assigns accounting codes; processes for payment.
Reconciles vendor statements on a monthly basis; conducts research of district and/or vendor records as needed to correct errors; obtains missing invoices. Researches and reviews district accounts for duplicate payments.
Maintains payment records of payments for items qualifying as inventory; maintains records for expenditures that should be credited to prior year. Reviews coding at fiscal year end to facilitate proper accounting.
Maintains Department of Revenue accounting manual; maintains current knowledge of requirements concerning sales tax, excise tax and compensating tax regulations.
Files necessary reports with Internal Revenue Service for allowable refunds or overpayments. Ensures that monthly state compensating tax reports are filed in an accurate and timely manner. Makes adjustments to state compensating tax records and payments as needed.
Reviews and audits ASB fund payments and input from Transportation and Maintenance Departments. Processes approved input for payment; returns inappropriate items for correction. Answers questions concerning ASB fund payments.
Reviews Capital Projects Fund input for completeness and accuracy; selects descriptive phrases for input to computer. Processes approved input for payment; orders required reports and answers questions of staff and vendors concerning payments.
Sets up and maintains accounts payable controls in computer, utilizing tables prescribed by Educational Service District. Provides lead direction to accounts payable specialist regarding computer input and account processing procedures.
Orders monthly reports and board documents, such as warrants and voucher registers, vendor lists and purchase order reports.
Responds to inquiries or complaints from vendors or employees concerning accounts payable processing. Composes, formats and types correspondence and reports for response to vendor or as needed by supervisor.
Performs related duties as assigned.
Reference : Accounting Assistant (Payable) jobs
Reference : Accounting Assistant (Payable) jobs
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Published at 17-10-2023
Viewed: 94 times
Viewed: 94 times